Program/Department Coordinator I

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Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 The Program Coordinator for the Advanced Practice Program is a member of a dynamic team of 200+ APPs in an oncology setting. The Program Coordinator primarily works under the direction of the Administrative Manager with opportunities for professional development and growth. This position requires an individual who can contribute to the ongoing success of the APP and APP Fellowship Programs and is committed to continuous process improvement. A team player with integrity, an ability to shift work priorities quickly, and who can also work independently and collaboratively will be integral to the success of achieving the mission and goals of the program. The ideal candidate will have excellent organization and communication skills (verbal and written), the ability to work in an environment that interfaces with multiple organizations, sites, and stakeholders, be professional, focused, detail-oriented, resourceful, and responsive to program needs. 

Responsibilities

Assists with onboarding and orientation of new Advanced Practice Providers and APP Fellows 

Organizes and provides support for on-site APP meetings and lectures, as needed 

Tracks APP attendance and maintains time off calendar 

Creates and maintains policies and program documents 

Performs administrative duties including supply orders, IT requests, distributing mail, reimbursement requests, etc. 

Coordinates fellowship and new APP didactic schedules 

Assists with recruitment including interview coordination and preparation of materials  

Attend APP meetings and take minutes, as needed 

Actively participates in upholding and increasing program morale and team building 

Administrative support as needed to Program Director, Associate Directors, and Administrative Manager including calendar management 

Other duties as assigned 

Qualifications

Required:

 

Strong organizational skills  

Ability to review work with attention to detail and accuracy; to think critically about problems 

Ability to work professionally and flexibly in a fast-paced and complex health care environment 

High school graduate or equivalent.

Two years of work experience in an administrative role (clinical, medical, or hospital environment preferred) 

Proficiency in Zoom and MS Office applications including Word, Outlook, PowerPoint, Teams, and Excel required 

Ability to work with initiative, use sound judgement, and prioritize concurrent responsibilities and demands 

Ability to communicate verbally in person, on the phone, and in writing, in a professional, clear, and concise manner 

Demonstrated commitment to integrity and quality in work and in interpersonal communication 

Demonstrated initiative as evidenced by advancing technical skills, sharing knowledge with others, and taking on more responsibility, participating in continual learning.  

Ability to work independently and as part of a team as the situation requires, collaborating with multiple organizations, sites, and stakeholders.  

Ability to give and receive feedback, open to discussion on areas of strength and areas for improvement. 

 

Preferred:

 

BA/BS

SCCA has a mandatory COVID-19 vaccination policy, and there are no exceptions for any employee who is patient-facing and/or requires access to SCCA facilities.

Exceptions exist only for employees whose positions are fully remote, with no required access to campus. As a condition of employment, newly hired employees requiring access to campus must provide proof of vaccination before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists. 

Our Commitment to DiversityWe are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.