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Workplace Operations Sr. Coordinator (Contractor)

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About the Role

We’re in search of a contract position that will be a key component to our Workplace Experience team, reporting to our Bay Area Workplace Manager. The Sr. Coordinator role is vital in running our day-to-day operations of our San Francisco headquarters. We are an active team that works with employees, vendors, and contractors - and we have fun doing so!

We need someone who is passionate about people, the field of Workplace/Facilities and can drive their own to-do list. We are looking for a team member who is experienced in handling events and not fazed by floods or power outages, in fact, you shine when put under pressure and are emboldened by the challenge. The right person for this role is meticulous, loves a process and is always looking to improve.

What You’ll Do

Provide outstanding customer service to Glassdoor employees and guests.

Maintain cleanliness and safety of assigned building(s) and areas, kitchens, equipment, and tools.

Coordinate all desk assignments, moves, and changes and assist with onboarding and offboarding employees.

Maintain Workplace master spreadsheets, calendars, and floor plans.

Maintain accurate inventory lists of fixed assets including equipment, furniture, vehicles, etc.

Review ticket queue, triage, respond, and assign to appropriate team member(s).

Keep employees up-to-date on building events, maintenance, safety, and other issues.

Perform cost analysis research and purchase kitchen, maintenance, and office supplies.

Troubleshoot equipment and maintain office supply areas

Maintain and update vendor contact information, contracts, and proposals

Assist local manager and team with operations, onsite events, and office moves & build-outs.

Partner with janitorial, service vendors, and local staff as needed.

Assist with the Glassdoor community building- implement events, setup, breakdown, and misc. as needed.

Back-up lobby ambassador as needed: answer telephones, greet visitors, process incoming/outgoing mail, distribute mail, and log packages (amongst other duties)

Back-up maintenance as needed: cross train on HVAC systems, building electrical, plumbing, etc.

Process contracts and certificates of insurance through required systems to ensure compliance

What You’ll Bring

<li style="font-weight: 400;"><span style="font-weight: 400;">A commitment to add&nbsp; to <a href="https://www.glassdoor.com/blog/diversity-equity-inclusion-transparency-report-2021/"><span style="font-weight: 400;">our culture<span style="font-weight: 400;"> of DEI

2+ years experience in workplace/facilities/office management

3+ years coordinating workplace/facilities vendors and day to day operations

Excellent written and verbal communication skills. This position will be interacting with a wide variety of groups and individuals including coworkers, management, vendors, suppliers, contractors, and the public.

Ability to work on the computer for several hours at a time when needed.

Ability to work and thrive in a fast-growing company

Demonstrated project management skills.

Skilled in Microsoft Excel and Google Docs. Interested in and adept at learning new computer programs and skills.

Ability to lift up to 35 lbs. and assist with moving furniture.

Light furniture assembly (cabinets, shelving, etc.).

Experience with security access control systems, Space management systems preferred.

Commercial experience in Google suite

Compensation and Benefits

Hourly compensation: $30 - $45

Glassdoor base salaries are targeted to the market 75th percentile for technical roles and the 65th percentile for non-technical roles. In other words, 65-75% of comparable organizations in our industry will pay less.

Perks for Full-Time U.S. Employees:

Generous Restricted Stock Units (RSU):

***Restricted Stock Units (RSU) are awarded at hire and may be refreshed annually. Additionally, as a pay-for-performance company, there are additional RSU grant awards for the very top performers.

You can learn more about our compensation philosophy <a href="https://www.glassdoor.com/blog/pay-and-rewards-at-glassdoor/" target="_blank">here and see salary ranges for all Glassdoor jobs <a href="https://www.glassdoor.com/blog/glassdoor-salary-ranges/" target="_blank">here.

Health and Wellness: 100% employer-paid premiums for employee medical, dental, vision, life, short and long-term disability, select well-being programs, along with 80% employer-paid premiums for all dependents.

Generous paid time off programs for birthing and non-birthing parents are provided, along with paid injury/illness leave and paid family emergency leave.

Coverage begins at the start of employment. After 48 months of continuous employment, 100% of all premiums for you and your dependents can be employer-paid!

Work/Life Balance: Open Paid Time Off policy, in addition to 15-20 paid company holidays/year

Investing in Your Future: 401(k) plan with a company match up to $5,000 per year, subsidized fertility and family planning services, and discounted legal assistance services.

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